Create professional PDF invoices quotes and estimates for clients with SubTotal. Built for freelancers contractors consultants and small business owners it keeps invoicing simple from document creation to paid status.

Create and manage billing documents

• Make PDF invoices estimates and quotes
• Send documents to clients by sharing saving or emailing them
• Manage invoices in one clear place
• Mark invoices as paid when payment arrives
• Use practical workflows for freelancer invoices client billing and small business invoice needs

Professional PDFs for your business

Create client-ready documents that match your brand instead of relying on a generic form.

• Choose professional invoice templates and layouts
• Add your company logo
• Personalize PDFs with colors and fonts
• Save view share or email finished PDF documents

SubTotal works as an invoice creator estimate maker and quote maker helping you keep each type of billing document organized as work progresses.

Turn tracked time into an invoice

If you track billable hours with WorkingHours SubTotal can create a time tracking invoice from that data with one click. This gives consultants contractors and other hourly service providers a simple path from time tracking to a finished PDF invoice.

Electronic invoicing

Create e-invoices in supported ZUGFeRD XRechnung and Factur-X formats. SubTotal can save and share PDF invoices and e-invoice XML files for modern electronic invoice workflows.

Continue across your devices

Optional cloud sync keeps your invoice data available across supported phone tablet laptop and desktop versions. Continue your work across Windows Android iOS and macOS using OneDrive Google Drive Dropbox iCloud or WebDAV. Cloud sync requires SubTotal Pro.

Free invoicing with optional Pro features

SubTotal is free to use for creating and managing invoices quotes and estimates. Pro adds cloud sync e-invoicing all PDF fonts and layouts custom PDF fonts embedded QR codes and the option to remove the hyperlink from the PDF footer.

You can test Pro features free for 7 days. SubTotal Pro is a one-time purchase with no subscription.

SubTotal does not guarantee that invoices or e-invoices meet the legal tax creation issuance storage or e-invoicing requirements in your country. Please check the rules that apply to your business.

Your Pro purchase is linked to your Google Play account and unlocks Pro for Android. A separate Pro purchase may be required on other platforms.